Your health. moves. minds.® FUNdraiser can be as simple or elaborate as you want it to be. Tailor it to your school size and schedule! FUNdraisers can be as simple as lesson plans incorporated into your existing units, or can grow to be community-wide events.
We’ve got you covered with fun, educational resources and fundraising tips to make your FUNdraiser impactful and engaging! These tools provide you with everything you need, from getting top-level support to raising funds online and more.
When is the best time to sign up my school for health. moves. minds.®?
At the beginning of the school year or right now (between August 15, 2023 and May 31, 2024)! Ideally, we recommend registering approximately three months before you plan on implementing your event so you can provide enough of a heads up to administrators, colleagues and parents and so you have your event on the school calendar (to not conflict with another fundraising event at your school). Please note that all fundraising events must conclude (all funds submitted to us) no later than June 30, 2024.
How do I create a fundraising team for my school?
You can create a team by clicking the Create a Team button from the homepage. Returning Team Champions can log in and reactivate their team from the previous school year. If you are a new Team Champion, you must first create a Team and complete the registration. Follow the prompts to select Team Champion registration option, name your team, set a fundraising goal, select the fundraising selections, etc.
After you create a Team and complete the registration form, you will be able to log into your Fundraising HQ to manage your team. You will receive a Thank you for Forming a Team email to guide you in next steps of your event. Also use the FUNdraiser Planning Timeline. Online donations made on behalf of Fundraising Champions will roll-up to the school’s team fundraising account and goal.
How do others join my team?
To join a fundraising team, a fellow teacher or the parent registering the student (Fundraising Champion) must join a team (your team) and register to receive their own unique Fundraising HQ to fundraise through online. There are three ways to join a team:
Will individual fundraising totals automatically be added to the team fundraising page?
Yes! Online donations made on behalf of a Fundraising Champion will roll-up to the school’s team fundraising account and goal.
Who can edit my team?
Only the school’s Team Champion who created the team will be able to edit the Team Fundraising Page. The Team Champion can update the page title, the team leader, short URL, and the team fundraising goal.
Why can’t I find my school?
To participate in health. moves. minds. FUNdraiser, a school must register through the online platform. If your school already created a team, you will have the option of entering the name in the Search Team field that appears on the left side of the homepage. Simply click on the name of the team and then click the Join Team button to become a Fundraising Champion. If your school is not listed, now is a great time for your school to register!
How can students earn Fundraising Rewards?
To earn Fundraising Rewards, a student/parent must join your team by registering online as a Fundraising Champion. Special fundraising rewards are available when a Fundraising Champion raises at least $25, $50, $100, or $200 online; all rewards are cumulative. Alternatively, students may collect offline donations and submit them to the school's Team Champion (ie., the teacher leading the fundraiser.). When a student raises at least $25, $50, $100 or $200 offline, he/she will earn the same rewards as Fundraising Champions raising funds online.
How do I handle offline donations and what is the check policy?
How do I edit my personal information?
When you make a donation or create a Personal Fundraising Page, your Fundraising HQ is automatically created for you. Your personal information (name, email address, etc.) can be edited via your Fundraising HQ.
Enter Email and Password
To access your Fundraising HQ, log in using your email address and password. If you have forgotten your password, reset it within the login window.
If you are already logged in, you can access your Fundraising HQ from any page by hovering your mouse over the Fundraising HQ button on the top right.
How do I manage my team as a Team Champion?
After you create a Team Fundraising Page, you can edit its details and personalize the content.
Before You Start
You’ll need to be a Team Champion in order to edit a Team Fundraising Page. The Team Champion is the individual who creates and leads the team.
Editing Your Team Fundraising Page
In your Fundraising HQ, scroll down and click the My Team tab. You can toggle back and forth from your individual fundraising page to your team page, using these tabs.
In this section you will be able to edit your team details and manage/edit your team page. Simply make the edits you need and hit the Save Changes button when you’re finished.
Post Updates
Use Message to Your Team to keep Fundraising Champions engaged with your team’s fundraising progress. You can share progress toward your goal, something about the charity your school is supporting, or get creative and offer to do something special as an incentive for your students to raise donations at a certain level (e.g., slime the Principal, PE Teacher for the day, or sign the Achievement Poster).
Edit Your Team Fundraising Page Details
This is where you can edit the key details of your Team Fundraising Page such as your team picture and fundraising goal. Simply make the edits you need and hit the Save Changes button when you are finished.
To edit the content on your team page, click on the blue buttons within the section on the right side labeled Team Page. To edit sections of the page click Edit Content, Update Photo, etc. Hit Save when you are finished to save your edits.
Team Picture: Use the Upload Photo button to change your team picture. You can also use the Remove button to remove your picture and use the default picture.
Team Name: This is the team name that will display on your Team Fundraising Page
Goal: The amount you hope to fundraise. You can adjust the amount at a later date if you find that you have overestimated the goal or raise it when your school raises much more than you originally set the goal for!
Set Your URL: This is the URL or link that will appear in your browser’s address box when donors visit your school team page.
Download Your Team Roster: Click the download icon to download your roster.
Comments On My Team Page
You’ll receive this notification when someone comments on your Team Fundraising Page. This ensures you know when to comment back to keep your donors engaged.
Donations On My Team Page
When someone donates to the Team Fundraising Page, you will receive this notification. This ensures you can thank donors for their generous gifts.
Fundraisers Joining My Team
You’ll receive this notification when someone joins your team as a Fundraising Champion. This will help you support your team members. Send them a Welcome to the Team email from your template emails.
Encouragement emails
When your team reaches a certain percentage of your team goal or a specific amount, send a ready-made encouragement email from your templates on your website.
How do I share my Team Fundraising Page?
Sharing your fundraising page is easy and critical to reaching your fundraising goal. As a Team Champion, you can easily share your team page using four methods.
Share From your Personal tab in your Fundraising HQ: From your personal tab in your Fundraising HQ, you have three different options for sharing your fundraising page Facebook, Twitter, and URL link share. Click on the appropriate icon to share your page. You can only link your personal tab to your Facebook Fundraiser.
Share From the Team Fundraising Page: You can also share from your live Team Fundraising Page. On the right of the page, there are social media icons to click and share your page via Twitter, Facebook, or email. This will share your Team Page.
Share by Connecting to Facebook Fundraiser: Social media is KEY to raising lots of awareness and donations. An easy first step is to create a Facebook Fundraiser directly from your Personal tab in your Fundraising HQ.
Your linked Facebook Fundraiser is for your Personal Fundraising Page. All donations on your Personal Fundraising Page will roll up to your Team Fundraising Page for the total raised! In just a couple of clicks, you can give your friends and family a fast way to learn more about why you are fundraising and they can even donate without leaving their Facebook account. Setting up your Facebook Fundraiser through your Fundraising HQ will ensure all donations are added to your Personal Fundraising Page automatically!
From Facebook you can make additional edits to your linked fundraiser, as well as easily invite your Facebook Friends to donate and share why. Be sure to update the start and end dates of your Facebook Fundraiser to reflect the dates specified for your school by the Team Champion.
Facebook will remind you periodically to share (just in case you forget) and even remind your Friends that started to donate to finish (if they haven’t already).
Share Using Your Page URL: The last way to share your Team Fundraising Page with your network is to send your page URL via email. You can simply copy the URL in the address bar of your browser and paste it into an email to send to potential donors!
How do I edit my Personal Fundraising Page?
Fundraising progress updates are critical to engage your supporters. This support article will walk through how to post updates on your Personal and/or Team Fundraising Page(s).
Log In to your Fundraising HQ: First, log in to your Fundraising HQ that was automatically created for you when you registered. From the homepage, click the Login button at the top right-hand side of the screen. If you have forgotten your password, reset it within the login window.
If you already logged in, you can access your Fundraising HQ from any page by clicking the Fundraising HQ button in the top right-hand corner of the screen.
Navigate Your Personal or Team Fundraising HQ: In your Fundraising HQ, you will see tabs to manage your fundraising page and your teams. Select the Me tab to open your personal fundraising dashboard.
If you want to update a team page, click the My Team tab and open the team fundraising dashboard. Remember, only Team Champions (creators of the team) have access to the team fundraising dashboard.
To edit the content on your fundraising page, click on the blue buttons within the section on the right side labeled Personal Page. To edit sections of the page, click Edit Content, Update Photo, etc. Hit Save when you are finished to save your edits.
How do I thank donors?
There are three different ways to thank donors for their contributions.
What do I need to do if I selected the Pay-It-Forward fundraising option to support a 501(c)(3) charity?
You and the selected charity must complete and submit the "Charity Paperwork" — which includes a Charity Consent Form, ACH/Direct Deposit Vendor Payment Authorization Form and W9 — at least 4 weeks prior to the start of your fundraiser. New Charity Paperwork MUST be submitted annually, even if you are supporting a 501(c)(3) charity that you have previously supported through health. moves. minds. FUNdraiser
When will my selected 501(c)(3) charity receive their donation?
SHAPE America distributed 501(c)(3) charity donations on a quarterly basis. Please note: Matching Gift funds will not be considered as funds received until SHAPE America has received payment from the Matching Gift donor company. Insufficient funds checks will not be disbursed on.
When will I receive incentives for my students and school?
To adequately allow time for receipt of funds, the following incentives will be distributed on the following schedule:
Are donations tax deductible?
Yes, the Society of Health and Physical Educators (SHAPE America) is a 501(c)(3) nonprofit organization and as such any donations do qualify as charitable contributions and are deductible for federal income tax purposes to the extent permitted by law. Please keep your email donation receipt as your official record. We will send it to you upon successful completion of your donation. SHAPE America’s tax identification number is 52-0886491.
Do donors receive a receipt?
Yes. All online donors receive a donation receipt to the email address they provided.
Can I collect cash or check (i.e., offline) donations?
When your health. moves. minds. FUNdraiser is over, submit all offline donations as one lump sum to SHAPE America via ACH/Direct Deposit (preferred and fastest method) or convert cash to a check or money order and mail us the check (slower method; adds 2 weeks+ to receive your incentives). Please submit your offline donations no more than 2 weeks AFTER you are finished accepting donations. Once we receive your donations via ACH/Direct Deposit or check, we will confirm those donations on your school's Team Fundraising Page total. ACH/Direct Deposit, checks and matching gifts are not added to your school's Team Fundraising Page total until SHAPE America has received and processed bank funds from these donation types. Be sure to complete and submit a copy of the School Offline Donation Form along with your ACH/Direct Deposit or check.
Fundraising Champions (students or school staff) raising offline donations are eligible also to earn rewards and the rewards are cumulative. Be sure to use the Offline Donation Tracking form to record and track which students earn the incentive; you will be able to record the student's t-shirt size in the form.
Do you accept Employer Matching Gifts?
Yes! Many companies offer a matching gift program to encourage philanthropy among their employees. Gifts from employees' spouses and retired employees may also qualify for a match. Learn more.
What if I have a question that is not answered here?
Please email us at healthmovesminds@shapeamerica.org for any unanswered questions you have.